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The world is moving online. During the pandemic, we saw a giant wave of people searching for personal training online, and the trend continues.
Online training allows fitness coaches constant connection with their clients. Video calls and instant messages help trainers to assist their clients whenever and wherever the need arises.
But being at their constant beck and call can pose some difficulties.
Anyone who has ever tried to get through a day with too much to do knows how important time management can be. With so many demands on a trainer’s time, it can be challenging to know where to start.
Time management is even more critical with online training, as overlapping schedules and
improper work-life balance can cause hindrances. A lot of fitness coaches face this issue.
However, by taking a few simple steps, it is possible to make the most of one’s time and get more done.
Tips for Time Management When Training Online:
Make a Plan
One way to efficiently manage time is to create a daily schedule. This can help personal trainers plan their day and make sure that enough time is allocated for each task.
Assigning dedicated time for training and prioritizing tasks helps in proper time management. It ensures that you don't get sidetracked or interrupted during your session. With a regular work schedule, you can plan the rest of your day and other tasks around it.
Trainers can also break down the training into smaller, more manageable chunks and assign certain times to each client with occasional breaks in between. It will make it less daunting and tiresome.
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Trainers often lose track of time when engrossed in work, and the alarms serve as helpful tools to track your progress and stay on schedule.
For example, if you know you need to spend an hour with a client, you can set the alarm for 55 minutes before you start working. Once the alarm goes off, you'll know it's time to wrap up and move on to the next thing.
Alarms can also help remind you to take breaks. If you know you need to work for two hours straight, you can set the alarm for every 20 minutes or at periodic intervals of your choice. This way, you'll ensure functioning efficiently and not get too bogged down. Whether you're using alarms to stay on task or take breaks, they can be a valuable tool in your time management arsenal.
Set Goals and Rewards
Make sure you have a clear understanding of your goals.
What do you want to achieve?
Once you know your goals, you can start setting priorities.
What tasks or activities are most important?
Make a list of these and start scheduling them into your day. It will help you visualize your task better and stay on track.
Take it up a notch by adding an incentive to attain the objective. You can reward yourself with a snack, TV night, or anything that will motivate you to adhere to the plan you have set for yourself.
Don’t Multitask
Most people believe that multi-tasking is a productivity hack. After all, what could be better than being able to do two things at once? However, the reality is that multitasking can be particularly detrimental to your productivity.
Studies have shown that trying two things at once can cause you to lose focus and make more mistakes. Additionally, multitasking can be draining both mentally and physically, leaving you feeling exhausted at the end of the day.
Don’t Bite Off More Than You Can Chew
Set realistic goals for yourself and your business.
Be realistic about how much time you can dedicate to online training per day or week. Attempting to do too much at once will only lead to frustration and burnout. Gradually, one can always take on more tasks if needed.
One of the most important aspects of time management is learning to say "no." It can be hard to turn down new clients or opportunities, but it's crucial to set boundaries and make quick assessments in order to avoid becoming overwhelmed. It is impossible to do everything, and trying to work on too much will only lead to stress and frustration. Instead, focus on what is truly important and let go of the rest.
When managing multiple online clients, the key isn’t just working harder—it’s working smarter. Using tools like FitBudd can simplify the process by centralizing your entire workflow into one intuitive platform. This personal training software for online training lets you automate reminders, organize sessions, track client progress, and send check-ins—all without switching between apps. Instead of spending hours coordinating schedules or chasing updates, trainers can focus on what truly matters: coaching and results. FitBudd’s dashboard makes it easy to see who’s on schedule, who needs follow-ups, and how your business is performing in real time. For fitness coaches balancing multiple clients and time zones, leveraging smart automation ensures every minute counts—helping you scale your business without burning out.
BONUS!
Personal trainer software can be an excellent tool for fitness trainers who want to manage their time better. By tracking client information and workout schedules, personal trainer software can help trainers stay organized and on top of their appointments.
PT software, such as FitBudd, provide easier client management, onboarding forms, meal planner template, and much more for an effortless online training experience.
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Final Note!
One can master the skill of time management with practice. It involves setting goals, prioritizing tasks, and using organizational tools to stay on track. By managing time wisely, one can improve their productivity and feel less overwhelmed by their daily tasks.
With some effort and practice, time management can help you to make the most of every day.
Meet the author
Apra Pathak
Meet Apra Pathak, a social media virtuoso and expert blogger dedicated to helping personal trainers thrive digitally.
Frequently Asked Questions
Yangzey Sherpa leads content strategy at FitBudd, overseeing content planning and execution across fitness-focused digital channels. With over five years of experience in SEO and content, she works closely with the fitness industry to ensure content aligns with the needs of coaches, trainers, and gym owners. Her role keeps her deeply connected to fitness business workflows, coaching models, and how professionals use digital platforms to grow.
Apra Pathak has worked closely within the fitness niche for several years, supporting personal trainers and fitness coaches through content and digital marketing initiatives. Her experience centers on understanding how fitness professionals build visibility, communicate value, and engage clients online. Through sustained involvement with fitness-focused platforms and audiences, she has developed a strong understanding of the digital needs and growth challenges faced by modern fitness businesses.
Aishwarya Mehra has been actively involved in fitness-focused digital marketing, working closely with brands and platforms that serve coaches, trainers, and fitness businesses. Her experience spans engagement-driven strategies designed specifically for fitness audiences. Through ongoing exposure to fitness campaigns and communities, she remains closely aligned with how fitness professionals attract, convert, and retain clients in digital environments.
Suchandra Das has contributed content within the fitness niche, working on resources designed for coaches, trainers, and fitness business owners. Her experience involves supporting fitness-related topics with clear, structured, and accessible content. Through consistent involvement with fitness-focused platforms, she has developed familiarity with coaching workflows, client communication, and the informational needs of fitness professionals.
FitBudd is a fitness technology platform built exclusively for coaches, personal trainers, gym owners, and fitness professionals. The platform supports fitness businesses through branded apps, white-labeled solutions, and websites designed around real coaching and training workflows. FitBudd works closely with the global fitness community, maintaining deep, ongoing involvement in the fitness industry.
Ankit Uniyal has worked extensively with fitness-focused content, supporting platforms that cater to personal trainers, gym owners, and fitness professionals. His experience includes optimizing and structuring content around fitness-related search behavior and user intent. Through continued involvement in the fitness niche, he has gained a strong understanding of how trainers and coaches build discoverability and authority online.
Saumya Mittal is the Co-Founder and CEO of FitBudd. Since 2021, she has been actively engaged in the fitness technology sector, collaborating with global fitness companies to foster digital growth and scalable operations. With over a decade of experience leading high-impact projects in engineering and operations, Saumya has a strong background in developing reliable and scalable systems. Through FitBudd, she is dedicated to addressing the evolving needs of fitness professionals worldwide.
Kinshuk Snehi has been closely involved in the fitness space for over four years. Through his work at FitBudd, he has contributed to shaping how fitness professionals build their online presence, attract clients, and scale sustainable coaching businesses. Deeply interested in the intersection of fitness, technology, and growth, Kinshuk brings a hands-on understanding of the challenges faced by modern trainers. His passion lies in building systems and strategies that support long-term consistency, both in fitness journeys and business growth.
Kanika Verma has been closely involved in building solutions for the fitness industry, working with platforms used by coaches and trainers globally. Her experience includes direct exposure to fitness coaching workflows and operational needs. Through sustained involvement in fitness-focused product development, she has developed a strong understanding of how fitness professionals manage clients, programs, and daily operations.
Tanya Sharma has worked on branding initiatives within the fitness niche, supporting fitness platforms and businesses with visual identity design. Her experience includes creating brand systems used by coaches, trainers, and fitness-focused products. Through ongoing involvement in fitness-related design projects, she remains closely connected to how fitness brands communicate trust and professionalism.
Niharika Sonavane has contributed to visual design projects within the fitness industry, supporting platforms and brands serving fitness professionals. Her experience spans creating digital assets used across fitness apps, websites, and marketing materials. Through continued work in the fitness niche, she remains closely aligned with the visual communication needs of coaches and fitness businesses.
Elesh Patel has worked extensively on marketing initiatives within the fitness niche, managing paid campaigns for fitness-focused products and services. His experience includes supporting platforms that target personal trainers, gym owners, and fitness creators. Through long-term involvement in fitness marketing, he remains closely connected to how fitness professionals discover and adopt digital tools.
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