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Choosing the right software to manage your fitness business is essential for personal trainers, coaches, and gyms. Pricing is a significant factor, and it’s important to know what you’re getting for your investment. In this blog, we’ll compare the pricing and features of FitBudd and Vagaro to help you decide which platform best suits your needs.
FitBudd Pricing Breakdown
When it comes to personal trainer software designed for business growth, FitBudd offers flexible plans that evolve with your career, whether you're just starting out or running a large studio.
Initiate Plan:
- Price: $29/month for up to 10 clients, plus $2/month per additional client
- Best Fit: New personal trainers looking to launch and scale affordably
- Features: FitBudd client app, workout builder, meals/macros tracker, track client progress, check-ins, fitness assessments, habit tracking, FitBudd-hosted website, and email support.
Pro Plan:
- Price: $79/month for up to 20 clients, plus $2/month per additional client
- Best For: Coaches focused on branding, content, and client engagement
- Includes: Everything in Initiate plus custom branding, plan automation, real-time messaging and video calls, content hosting, broadcast messaging, push notifications, Mailchimp, and payment integrations like Stripe and PayPal.
Super Pro Plan:
- Price: $149/month for up to 20 clients, plus $2/month per additional client
- Best Fit: Teams wanting their own branded platform
- Features: All Pro features + white-labeled app on iOS & Android, Apple/Google Pay, direct app sign-ups, and a one-time $75 setup fee.
Elite Plan:
- Price: Custom pricing
- Best For: Larger businesses managing 100+ clients
- Features: Everything in Super Pro plus team logins, fitness business tools, in-app announcements, advanced analytics, group classes, branded icons/colors, onboarding assistance, client management, and free data migration.
Whether you're a solo coach or a growing studio, FitBudd’s pricing adapts to your business, ensuring scalability without surprise fees.
FitBudd’s pricing is designed to be flexible and scalable, making it easy for fitness professionals to grow their businesses without worrying about unexpected costs.
Also read: FitBudd Announces Major Updates to Empower Gyms and Studios with Inclusive Digital Solutions
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Try for FREEVagaro Pricing Overview
Now let’s explore Vagaro pricing and where it fits within the fitness software landscape.
Solo Plan:
- Price: $30/month for one user
- Best Fit: Individual trainers or small teams
- Includes: Scheduling, billing, client management, and basic tools
Team Plan:
- Price: $10/month per additional user
- Features: Same as Solo, scaled by team size
Enterprise Plan:
- Price: Custom
- Best For: Large businesses needing advanced features
- Includes: Full software suite: scheduling, payment processing, reminders, forms, and more
However, many fitness professionals find that Vagaro’s fees stack up quickly:
- Branded App: $200/month
- Website Builder: $10/month
- Check-In App: $10/month
- Text Marketing: $20/month
- Online Cart: $10/month
- Forms: $10/month
This makes it less ideal for those seeking affordable fitness software that’s specifically tailored for fitness needs.
FitBudd vs Vagaro Pricing: Which Software is Right for Your Fitness Business?
The pricing comparison: FitBudd vs Vagaro goes beyond cost—it’s about what’s included and how well the tools align with your needs as a trainer or gym owner. Here’s why FitBudd comes out ahead.
Why FitBudd is the Better Choice for Personal Training
1. Tailored for Fitness Professionals
Unlike general platforms, FitBudd is purpose-built for fitness professionals. Every tool—from scheduling to fitness assessments to client management—is developed with trainers’ specific needs in mind.
2. All-In-One Platform for Client Results
Track workouts, nutrition, habits, and client progress in one place. Send reminders, gather check-ins, and provide feedback via messaging or video—all from a single platform.
3. Real-Time Communication & Branding
Offer a personal trainer booking app fully branded with your name, colors, and logo. Improve client engagement with real-time messaging, 1:1 video calls, and automated notifications.
4. Built for Business Growth
Use analytics, automations, and deep customization options to scale efficiently. FitBudd helps you move beyond spreadsheets and fragmented tools toward a streamlined, high-performing fitness CRM.
5. FitBudd reviews highlight exceptional support, customization, and ease of use.
Why Vagaro Might Not Be the Best Fit for Personal Trainers
1. Not Fitness-Exclusive
Vagaro is designed for various industries—salons, spas, and wellness, not just fitness. This broad focus often means missing key features needed to track client progress or build personalized training programs.
2. Hidden Costs
Many of Vagaro’s most valuable tools require separate fees, from the branded app to basic fitness business tools like marketing or client check-ins. This makes it a less cost-effective option over time.
3. Complex Setup & Learning Curve
The system is robust but may feel overwhelming, especially for new fitness professionals seeking a plug-and-play client management software for trainers.
Some Vagaro reviews mention limited fitness-focused features and steep learning curves.
Feature Comparison: FitBudd vs. Vagaro
Here’s a quick comparison of the features offered by FitBudd and Vagaro, highlighting how FitBudd excels for fitness professionals.
Conclusion
When comparing FitBudd vs Vagaro pricing, the better option for fitness professionals is clear. FitBudd is a tailored, all-in-one fitness platform that gives you everything you need to deliver personalized services, grow your business, and keep clients engaged—all without overwhelming complexity or escalating costs.
Whether you're a solo trainer or scaling a studio, FitBudd offers verified value, ease of use, and the flexibility to match your preferences, goals, and business model.
Ready to take the next step?
Book a demo now and discover how FitBudd can help you launch, grow, and thrive with the best tools for fitness business success.
Also read: TrueCoach vs FitBudd: A Detailed Comparison
MyPTHub or FitBudd: A Comprehensive Comparison
FitBudd vs Everfit: Choosing the Right Personal Training Software for You
Meet the author
Aishwarya Mehra
With a passion for digital strategy and a keen eye for engagement, Aishwarya Mehra is your partner in turning clicks into clients and likes into loyal followers.
Frequently Asked Questions
Yangzey Sherpa leads content strategy at FitBudd, overseeing content planning and execution across fitness-focused digital channels. With over five years of experience in SEO and content, she works closely with the fitness industry to ensure content aligns with the needs of coaches, trainers, and gym owners. Her role keeps her deeply connected to fitness business workflows, coaching models, and how professionals use digital platforms to grow.
Apra Pathak has worked closely within the fitness niche for several years, supporting personal trainers and fitness coaches through content and digital marketing initiatives. Her experience centers on understanding how fitness professionals build visibility, communicate value, and engage clients online. Through sustained involvement with fitness-focused platforms and audiences, she has developed a strong understanding of the digital needs and growth challenges faced by modern fitness businesses.
Aishwarya Mehra has been actively involved in fitness-focused digital marketing, working closely with brands and platforms that serve coaches, trainers, and fitness businesses. Her experience spans engagement-driven strategies designed specifically for fitness audiences. Through ongoing exposure to fitness campaigns and communities, she remains closely aligned with how fitness professionals attract, convert, and retain clients in digital environments.
Suchandra Das has contributed content within the fitness niche, working on resources designed for coaches, trainers, and fitness business owners. Her experience involves supporting fitness-related topics with clear, structured, and accessible content. Through consistent involvement with fitness-focused platforms, she has developed familiarity with coaching workflows, client communication, and the informational needs of fitness professionals.
FitBudd is a fitness technology platform built exclusively for coaches, personal trainers, gym owners, and fitness professionals. The platform supports fitness businesses through branded apps, white-labeled solutions, and websites designed around real coaching and training workflows. FitBudd works closely with the global fitness community, maintaining deep, ongoing involvement in the fitness industry.
Ankit Uniyal has worked extensively with fitness-focused content, supporting platforms that cater to personal trainers, gym owners, and fitness professionals. His experience includes optimizing and structuring content around fitness-related search behavior and user intent. Through continued involvement in the fitness niche, he has gained a strong understanding of how trainers and coaches build discoverability and authority online.
Saumya Mittal is the Co-Founder and CEO of FitBudd. Since 2021, she has been actively engaged in the fitness technology sector, collaborating with global fitness companies to foster digital growth and scalable operations. With over a decade of experience leading high-impact projects in engineering and operations, Saumya has a strong background in developing reliable and scalable systems. Through FitBudd, she is dedicated to addressing the evolving needs of fitness professionals worldwide.
Kinshuk Snehi has been closely involved in the fitness space for over four years. Through his work at FitBudd, he has contributed to shaping how fitness professionals build their online presence, attract clients, and scale sustainable coaching businesses. Deeply interested in the intersection of fitness, technology, and growth, Kinshuk brings a hands-on understanding of the challenges faced by modern trainers. His passion lies in building systems and strategies that support long-term consistency, both in fitness journeys and business growth.
Kanika Verma has been closely involved in building solutions for the fitness industry, working with platforms used by coaches and trainers globally. Her experience includes direct exposure to fitness coaching workflows and operational needs. Through sustained involvement in fitness-focused product development, she has developed a strong understanding of how fitness professionals manage clients, programs, and daily operations.
Tanya Sharma has worked on branding initiatives within the fitness niche, supporting fitness platforms and businesses with visual identity design. Her experience includes creating brand systems used by coaches, trainers, and fitness-focused products. Through ongoing involvement in fitness-related design projects, she remains closely connected to how fitness brands communicate trust and professionalism.
Niharika Sonavane has contributed to visual design projects within the fitness industry, supporting platforms and brands serving fitness professionals. Her experience spans creating digital assets used across fitness apps, websites, and marketing materials. Through continued work in the fitness niche, she remains closely aligned with the visual communication needs of coaches and fitness businesses.
Elesh Patel has worked extensively on marketing initiatives within the fitness niche, managing paid campaigns for fitness-focused products and services. His experience includes supporting platforms that target personal trainers, gym owners, and fitness creators. Through long-term involvement in fitness marketing, he remains closely connected to how fitness professionals discover and adopt digital tools.
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